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Virtual Administrative and Executive Assistant

Online Team Member
Contract type
Ongoing
Work mode
Remote
Experience
Mid-level · 2+ years

Job description

A remote virtual assistant role supporting growing service-based businesses with client communication, CRM management, project and schedule coordination, and marketing assistance. Multiple VAs are being hired.

At a glance

Work mode
Remote
Languages
English – fluent

What you'll do

  • Respond to emails, follow up with leads, manage calls, and build strong client relationships
  • Use tools like HubSpot, Jobber, Salesforce, or similar to track interactions, update records, and manage client pipelines
  • Book appointments, coordinate painting/construction projects, and optimize schedules for field teams and crews
  • Help with content creation for emails and social media; use Canva or Adobe Express to design simple graphics and visual assets
  • Research tools, platforms, and best practices to streamline operations and improve the customer experience

What we're looking for

  • 2+ years of experience
  • Excellent English — both written and verbal; professional phone presence is a must
  • Strong communication — confident with emails, scripts, client updates, and documentation
  • Project literacy — able to read job scopes, contracts, and client requests with accuracy
  • Organizational strength — juggle tasks, follow up consistently, and ensure no detail is missed
  • Tech-savvy — comfortable with Google Workspace, Slack, ClickUp, CRMs, and open to learning new systems
  • Client-focused — personable, friendly, and able to build trust with customers and internal teams
  • Proactive problem-solver — anticipate challenges and take initiative without being told
  • Updated resume and a link to a video introduction

Nice to have

  • Experience in the painting, construction, or contracting industries
  • Real estate support or property management (especially if renovation-related)
  • Service businesses like landscaping, roofing, HVAC, plumbing, or electrical work
  • Canva/Adobe design experience
  • Social media content scheduling & engagement
  • QuickBooks or invoicing tools
  • Lead management or sales follow-up

How to get hired

  1. 1Send a message to get the direct application link
  2. 2Include an updated resume and a link to a video introduction

Apply

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