Remote Office Assistant

Coalition TechnologiesVerified

Contract type

Ongoing

Work mode

100% remote

Experience

3 years

Job description

Answering phones and emails
Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records
Resolving billing issues with clients and internal team members
Providing account access, usage reports, data analysis, and other ad hoc support for team members
Supporting quality assurance checks for internal and client-facing reports
Organizing new client contracts, creating invoices, and processing client payments
Contributing to internal database maintenance, upkeep, and data entry
Researching, ordering, and distributing company-wide gifts two to three times per year
Organizing company events, competitions, and special projects throughout the year
Facilitating company holiday calendars, time-off calendars, and schedule variation calendars
Company mission
Coalition Technologies is committed to delivering high-quality work for our clients while providing our team with a fun, thriving, innovative, and growth-focused work environment

Core technologies

Excel (Advanced)

100% remote work with a company that has supported remote team members for more than a decade
Competitive profit-sharing bonus plan, with up to 50% of company profits paid to full-time employees each month
Competitive Paid Time Off plan that supports work-life balance
Subsidized gym memberships
Medical, dental, vision, and life insurance packages for eligible US-based team members
International Health Insurance Reimbursement Program for eligible international team members
Device upgrade and learning reimbursement programs
Career development plans with clearly defined goals and rewards
Additional job-specific incentives and bonuses

Willingness to learn, grow, and collaborate with the team and company as a whole
Excellent verbal and written communication skills
High level of discretion, ethics, and trustworthiness
Strong attention to detail and organizational skills
Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks
Innovative thinking and willingness to challenge existing methods when improvement is possible
Availability to work 40 hours per week, Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time
Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers
Preferred: Intermediate spreadsheet skills
Preferred: Experience with bookkeeping or financial record keeping
Preferred: Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace
Preferred: Experience supporting billing, invoicing, reporting, data entry, or administrative operations
Excel
Excel (Advanced)
Adobe Illustrator
Adobe Photoshop