EG
Executive Assistant
Contract type
Ongoing
Work mode
Remote · Europe, CIS
Experience
Mid-level · 3+ years
Job description
Senior Executive Assistant / operational role supporting the Chief Commercial Officer at a global travel-tech company, owning executive coordination, meeting management, and cross-functional project execution. Full-time remote position open to candidates residing in Europe and CIS.
At a glance
- Employment
- Full-time
- Work mode
- Remote · Europe, CIS
- Languages
- English – Advanced, Russian – Advanced
What you'll do
- Manage the CCO's calendar, ensuring focus on high-priority strategic topics
- Screen requests, coordinate communications, and structure meeting agendas
- Own preparation of executive materials: decision briefs, board presentations, leadership reviews
- Plan and manage all travel end-to-end: build the yearly travel calendar, source and coordinate complex itineraries across multiple destinations, and handle real-time changes
- Take meeting notes, document decisions, and follow through on action items across leadership meetings
- Communicate and conduct outreach on behalf of the CCO: maintain alignment and trust with senior leaders at C-level and MD level across regions, and represent him professionally via LinkedIn, email, and other channels
- Plan and run team offsites end-to-end: concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordination
- Drive delivery of key commitments across the CCO's direct reports and senior leadership
- Own end-to-end coordination of cross-functional projects: timelines, stakeholder alignment, delivery
- Maintain dashboards, task trackers, and status reports for leadership visibility
- Structure and improve internal workflows and planning processes; support cross-team coordination and information flow
What we're looking for
- 3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environment
- Strong organisational and analytical skills. Comfortable with data, dashboards, and reporting
- Proven experience working with senior stakeholders and cross-functional teams
- Excellent Microsoft Office and Google Workspace skills, experience with task management tools (Asana, Notion, or similar)
- Comfortable with AI tools in daily work: research, drafting, summarising, data prep; proactively explores new tools and approaches to improve workflows
- Ability to work autonomously and make operational decisions without constant oversight
- Advanced English & Russian
Nice to have
- Experience in tech or travel-tech
- Background in project management or operations coordination
- Experience building automated workflows (Make, Zapier, n8n, or similar)
Benefits
- Flexible schedules and opportunity to work remotely
- Ambitious and supportive team who love what they do, appreciate each other, and grow together
- Internal programs for adaptation and training, development of soft skills, and leadership abilities
- Partial compensation for participating in external training and conferences
- Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world
- Corporate prices on hotels and travel services
- MyTime Day Off - an extra non-working day without loss of compensation
Apply
About Emerging Travel Group
A global travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients — from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience.
Mission
To create, distribute, and operate the most convenient travel products.
Key facts
- 500+ people
- 2010
- Travel-tech
- Brands operating in over 220 source markets since 2010
- Develops advanced online booking platforms
- Commercial organisation of 500+ people spanning global regions
- CCO oversees 6 direct reports across international markets