V101C - Executive Assistant | Business Development Representative

Job Duck

Contract type

Ongoing

Work mode

100% remote

Experience

3 years

Job description

Coordinate with internal teams to ensure tasks and deadlines are completed efficiently
Assist with client onboarding and document collection processes
Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
Maintain accurate client and prospect information within CRM systems
Monitor and track new leads through the intake and consultation process
Organize and maintain administrative records, documents, and correspondence
Manage executive calendars, appointments, and scheduling priorities
Provide general executive and operational support to ensure smooth daily business operations
Identify opportunities to improve administrative and client management processes
Maintain confidentiality when handling sensitive client and company information
Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
Prepare reports, summaries, and administrative documentation as needed
Respond to inquiries professionally and ensure timely communication
Serve as a primary point of contact for clients and prospective clients
Coordinate meetings, consultations, and follow up communications
Company mission
Information not specified

Previous administrative experience in a Law Firm mandatory
Calendar Management mandatory
Experience supporting client intake, lead follow up, or sales related administrative processes preferred
Ability to track prospective clients and maintain organized follow up systems
Experience handling client inquiries and coordinating consultations
Comfortable communicating with potential clients in a professional and persuasive manner
Experience working with CRM systems preferred
Familiarity with sales pipelines, lead tracking, and client relationship management preferred
Strong organizational skills
Confident and professional presence
Structured and methodical working style
Proactive mindset with the ability to anticipate needs
Excellent written and verbal communication skills
Time management and prioritization skills
Attention to detail
Ability to manage multiple tasks simultaneously
Professional and client focused communication
Comfort working independently in a remote environment
Time Zone: Eastern Standard Time
Office Hours: 8:00 AM to 5:00 PM
Languages: English, Spanish
Monthly Compensation: 1,060 to 1,150 USD
Information not specified
CRM