Senior Executive Assistant & Office Manager
Job description
Provides senior executive and personal support to the VP & GM EU West and manages day-to-day operations of the Paris-region office. The role supports a growing international biopharma business and upcoming commercial launches.
At a glance
- Employment
- Temporary · Employee (employment agreement)
- Work mode
- Hybrid · Paris, France
- Languages
- French – fluent, English – fluent
What you'll do
- Manage a complex calendar, prioritize requests and coordinate meetings across different departments and countries, and organize international travel, detailed itineraries and expense reporting
- Prepare meeting agendas, briefing materials, presentations and correspondence in English and French, capture key decisions and track action items with stakeholders, and act as a trusted point of contact for internal teams and external partners
- Oversee day-to-day office operations, suppliers, service providers, purchasing and administrative follow-up, and coordinate office-related expenditure and invoices with Finance
- Organize team meetings, company events and onboarding logistics, and improve administrative processes with practical ways to make everyday work more efficient
- Coordinate cross-functional activities supporting business growth and upcoming commercial launches, maintain project trackers and monitor deadlines and deliverables, and anticipate bottlenecks, flag issues early and keep stakeholders aligned
- Provide discreet support with personal scheduling, appointments, travel and agreed administrative matters
What we're looking for
- Around 10 years of relevant experience, including substantial experience supporting a senior executive in an international environment
- Absolute discretion, integrity and sound judgment when handling sensitive business and personal information, together with strong interpersonal skills and confidence working with senior stakeholders across cultures and functions
- Strong command of Microsoft 365, particularly Outlook, Teams, PowerPoint, Excel and SharePoint, and confidence learning new digital tools
- A proactive approach: you anticipate needs, take initiative and propose practical solutions, with reliability, ownership and consistent follow-through
- Exceptional organizational skills, attention to detail and the ability to prioritize competing demands, with adaptability and composure when priorities change
- Full professional fluency in French and English, with excellent written and verbal communication skills in both languages
Nice to have
- Familiarity with travel and expense platforms and project coordination tools
- Experience in pharmaceuticals, biotechnology or life sciences, particularly in a growing organization or commercial launch environment
Your team
Office of the VP & GM EU West
Works closely with colleagues across departments and countries, including Finance, as well as external partners and service providers
Benefits
Hybrid work model - we value your flexibility in how you work, but encourage time in the office to strengthen our culture, collaboration, and sense of community
- Market leading compensation
- Career development through regular feedback, continuous education and professional development programs
- Financial rewards, peer-to-peer recognition, and growth opportunities for strong performance
- Comprehensive benefits may vary based on location
Apply
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About BridgeBio
Mavericks Wanted
In 2015, we pioneered a "moneyball for biotech" approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way.
Mission
We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.
Key facts
- 2015
- biopharma
- Pioneered a "moneyball for biotech" approach in 2015
- Pools projects and promising early-stage research from academia under one financial umbrella
- Focuses on rare disease and life-changing medicines for patients with unmet needs
- Values curiosity and experimentation, including the ethical & thoughtful use of AI
What they value
- Curiosity
- Experimentation
- Empowering people to solve problems