MD
Secretary of the Board (Volunteer)
Mothers to Daughters
Contract type
One-time
Work mode
100% remote
Experience
3 years
Job description
Key details
- Schedule, coordinate, and organize all board and committee meetings, in collaboration with the Board Chair
- Prepare and distribute meeting agendas, notices, and supporting documentation in a timely manner
- Record accurate and comprehensive minutes during meetings, ensuring key decisions, actions, and follow-ups are documented
- Maintain and archive all board records, minutes, and governing documents securely and accessibly
- Act as the primary point of communication for board members, ensuring they are informed of relevant updates and actions
- Distribute official board correspondence and manage responses as needed
- Facilitate communication between the board and other organizational committees or staff members
- Ensure compliance with all organizational by-laws, legal regulations, and governance practices
- Assist in the onboarding of new board members, including orientation materials and training
- Monitor and maintain records of board member attendance, terms, and commitments
- Organize and coordinate board-related events, such as retreats, fundraisers, and community engagements
- Manage event logistics, including venue booking, invitations, and on-site coordination
- Develop and prepare professional presentation decks for board meetings and other organizational needs
- Support the Board Chair in preparing reports and official documentation
- Assist with special projects and initiatives led by the board, as required
- Company mission
- Information not specified
Benefits
- Opportunity to make a meaningful impact in a global nonprofit organization
- Experience in a leadership role alongside the Governance Board
- Collaborative and mission-driven team environment
- Networking opportunities with professionals and leaders in the nonprofit and corporate sectors
Requirements & details
- Previous experience in a board support or administrative role is highly desirable
- Strong project management experience, with the ability to manage multiple priorities and deadlines effectively
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Proficient in using productivity software (e.g., Microsoft Office Suite, Google Workspace) and board management tools
- Ability to handle confidential and sensitive information with integrity and discretion
- A collaborative team player with the ability to work independently and proactively
- Experience with event planning and presentation deck creation is a plus
- Familiarity with non-profit governance and board operations is a plus
- Serve at the organization for 1 year
- Ability to meet and collaborate weekly via Zoom, Google Drive, Microsoft and Slack with the team
- Ability to attend monthly Board Meetings & Team All Hands via Zoom
- Approximate time commitment: 3-5 Hours/Week
- Information not specified
- Uncategorized