Proposal Specialist
Job description
The Proposal Specialist supports Alimentiv's Business Development team in preparing high-quality proposals, clinical trial budgets and Statements of Work (SOWs) for new business opportunities. The role combines proposal development, CRO costing and project coordination, with a focus on preparing and refining clinical trial budgets.
At a glance
- Employment
- Full-time · Employee (employment agreement)
- Work mode
- Remote · Hungary, Ireland, Poland, Portugal +2
- Languages
- English – fluent
What you'll do
- Support the development of customised proposals in response to RFPs and RFIs, collaborating with Business Development Managers and clinical and operational teams.
- Review Sponsor requirements, gather relevant information and document assumptions to ensure proposals are accurate and comprehensive.
- Prepare initial clinical trial costing assumptions and develop CRO budgets using Alimentiv costing tools, working with clinical experts to refine and finalise budgets.
- Coordinate with internal stakeholders, vendors and site partners to obtain costing inputs and ensure consolidated budgets are accurate before executive review.
- Support the preparation of Statements of Work (SOWs), proposal amendments and budget revisions.
- Assist with coordinating proposal timelines, internal contributions and deliverables to ensure submissions meet deadlines and quality standards.
- Participate in bid/no-bid discussions, proposal strategy meetings and project hand-offs, with occasional involvement in bid defence activities.
- Maintain accurate proposal documentation and contribute to improvements in Business Development tools, templates and processes.
What we're looking for
- Previous experience building clinical trial budgets within a CRO environment is required.
- 1–3 years of relevant experience in proposal development, clinical research, CRO costing, Business Development or a related field.
- Post-secondary certificate or diploma required.
- Good understanding of clinical trial budgeting, costing processes and proposal development.
- Advanced Microsoft Excel skills, with proficiency in other Microsoft Office applications.
- Strong analytical skills, attention to detail and a logical, process-oriented approach.
- Excellent organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills, with the ability to collaborate effectively with cross-functional stakeholders.
- Fluent written and spoken English, with the ability to work independently and as part of a collaborative team.
Nice to have
- A Bachelor's degree, preferably in a scientific or related discipline, is preferred.
Your team
Business Development
The Business Development team prepares proposals, clinical trial budgets and Statements of Work for new business opportunities.
Benefits
Full-time employees become beneficiaries of the Alimentiv Trust after one year of employment, and permanent members after 5 years of employment
- Education Reimbursement program for full-time employees
- Monthly Cell Phone and Remote Work Allowance (dependent on role eligibility)
- One time office setup allowance (can be used to purchase a scanner/printer, extra monitor, office furniture, etc.)
- Working while visiting program – up to 4 weeks per year!
- Flexible Summer Hours Program from May – September
- Employee referral incentive
- Optional formal mentorship program (Alimentorship)
- Country/region annual social events in person
- Leadership development programs for people leaders in accordance with your seniority
- Social committee and several other optional initiatives
Apply
About Alimentiv
Advancing therapies for patients with gastrointestinal diseases
Alimentiv is a global CRO with a singular focus: advancing therapies for patients with gastrointestinal diseases. GI is our WHY and for more than 30 years that purpose has driven our scientific rigour, operational excellence, and deep therapeutic expertise, including supporting more than 70% of IBD compounds in development. We operate as a private, profit-with-purpose company, channeling our commercial success back into scientific research, technology, and our people.
Key facts
- approximately 700 people
- Contract Research Organization (CRO)
- Global CRO with a singular focus on gastrointestinal diseases
- More than 30 years of purpose-driven scientific rigour, operational excellence, and deep therapeutic expertise
- Supported more than 70% of IBD compounds in development
- Private, profit-with-purpose company channeling commercial success back into scientific research, technology, and our people
- Approximately 700 people across multiple countries and three service lines