M
Project Coordinator / Accounts Payable Specialist (Remote)
Contract type
Ongoing
Work mode
Remote
Experience
3 years
Job description
A combined Project Coordinator / Accounts Payable Specialist role providing administrative and financial support across multiple client-facing projects. The role coordinates project activities, maintains documentation, processes subcontractor and vendor invoices, and supports accurate project financial tracking.
At a glance
- Work mode
- Remote
What you'll do
- Review and update purchase orders in NetSuite and confirm alignment with project requirements
- Process subcontractor and vendor invoices accurately and within established timelines
- Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation
- Match invoices to purchase orders and supporting records, research variances, and coordinate resolution
- Communicate professionally with vendors regarding billing questions, documentation needs, and payment status
- Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation
- Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly
- Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders
- Assist with subcontractor onboarding and ongoing documentation compliance
- Support project reporting, dashboards, data validation, and general administrative workflows
- Recommend and support process improvements for accounts payable and project coordination workflows
- Complete ongoing security awareness training and comply with company policies
- Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts
- Other duties as assigned
What we're looking for
- Two to five years of experience in project coordination, project administration, accounts payable, or operations support
- Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies
- Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes
- Experience supporting multiple projects while managing competing priorities and deadlines
- Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking
- Ability to maintain large datasets and project records with a high degree of accuracy
- Strong understanding of project documentation and administrative processes
- Excellent organizational, time management, and multitasking skills
- Strong written and verbal communication skills with the ability to work professionally with vendors, customers, and internal teams
- High attention to detail with the judgment and follow-through needed to identify, investigate, and resolve discrepancies
- Self-motivated, dependable, and able to work independently while collaborating effectively within a team
Nice to have
- NetSuite experience, particularly purchase order and accounts payable workflows
- Experience with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking platforms
- Experience with reporting, dashboards, data visualization, or project financial analysis
- Experience supporting subcontractor onboarding, compliance documentation, or field service operations
- Background in construction, technology, professional services, telecommunications, infrastructure, or field services
Benefits
- Unlimited Paid Time Off (PTO)
- Incentive compensation plans for all employees
- Company-funded 401k contributions
- Zero-cost employer-covered health insurance
- Annual BYOD (Bring Your Own Device) reimbursement up to $500
- Paid Parental Leave
- Transparent, candid culture with 1:1 coaching, performance reviews, and a consistent feedback loop
- Quirky, diverse, respectful, high-performing coworkers you'll want to achieve greatness with!
Apply
About Myriad360
Mission
Our mission is to challenge and enable our employees to achieve great things.
Key facts
- Consistently listed among Inc & Crain's "Best Places to Work"
- Accessible & engaged executive team
What they value
- We Before Me
- Dare To Be Great
- Own It