MD
Program Administrative Assistant (Volunteer)
Mothers to Daughters
Contract type
One-time
Work mode
100% remote
Experience
3 years
Job description
Key details
- Assist in onboarding mentees into the mentorship program, ensuring they receive all necessary resources and information
- Handle program-related administrative duties, including maintaining accurate records of mentee/mentor pairings and tracking their progress throughout the cohort
- Take minutes during meetings and ensure action items are documented and followed up
- Draft professional emails and communications related to the mentorship program
- Act as the point of contact for mentors and mentees, facilitating smooth communication and addressing inquiries
- Assist in creating or organizing program resources such as guides, toolkits, or FAQs for mentors and mentees
- Help develop email templates, meeting agendas, or workshop materials to streamline processes
- Assist with creating slide decks for presentations and collaborative meetings
- Maintain and organize program-related documents on the shared drive for easy accessibility
- Support with internal reports or presentations on program performance
- Collaborate on creating promotional videos or visual content to highlight the program's impact
- Attend mentorship program workshops to provide logistical and participant management support
- Support virtual workshop coordination, including technical setup and participant engagement
- Assist with drafting and organizing content for social media campaigns
- Help prepare marketing materials and ensure alignment with program objectives
- Company mission
- Information not specified
Benefits
- Opportunity to make a meaningful impact in a global nonprofit organization
- Experience in critical role within mentorship team
- Collaborative and mission-driven team environment
- Networking opportunities with professionals and leaders in the nonprofit and corporate sectors
Requirements & details
- Previous experience in administrative, program coordination, or content creation roles is an asset
- Strong organizational and multitasking skills
- Proficiency in using tools such as Google Workspace, Microsoft Office, and presentation software
- Experience with social media platforms and drafting marketing content is an advantage
- Excellent written and verbal communication skills
- Ability to collaborate effectively in a team setting and work independently when required
- Serve at the organization for 1 year
- Ability to meet and collaborate weekly via Zoom, Google Drive, Microsoft and Slack with the team
- Ability to attend monthly Team All Hands via Zoom
- Approximate time commitment: 5 hours per week
- Information not specified
- Uncategorized