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Payroll & Expenses Specialist
Contract type
Ongoing
Work mode
Remote · Romania
Experience
3 years
Job description
A Payroll & Expenses Specialist role in Masabi's Finance team, owning end-to-end payroll processing, employee expense platforms and financial compliance. The role is fully remote for candidates based in Romania.
At a glance
- Employment
- Full-time · Employee (employment agreement)
- Work mode
- Remote · Romania
What you'll do
- Apply necessary payroll changes to relevant platforms to ensure data is ready for review and approval by the Employer of Record (EOR) across multiple jurisdictions (UK, USA, PASSENGER, EOR, RO)
- Act as the primary payroll cover to ensure continuity of business operations
- Prepare pension files and handle the monthly management of AXA benefits when they are processed through payroll
- Lead the creation, administration, and internal communication regarding P11D forms, and assist with PAYE Settlement Agreement (PSA) data collection
- Act as the go-to contact for all employee payroll-related questions
- Oversee expense processing across Expensify, EOR platforms, and Navan
- Monitor and track company policy allowances, approving expenses in strict accordance with internal guidelines
- Input and update project codes and manager assignments within Expensify, actively seeking manager approvals when required
- Manage financial coding, including accurate processing of VAT
- Generate and distribute Navan utilization and expense reporting
- Resolve everyday employee queries regarding the expense process
- Collate, review, and track expenses on behalf of company credit card users, managing monthly communications and chasing cardholders for outstanding or completed reports
- Manage credit card accruals and correct VAT codes upon receipt of material evidence
- Prepare supplier aging reports and the weekly payment run for review by the Financial Controlling Associate
- Collate tax documentation and expense data to support international operations (e.g. Romania tax compliance)
- Support auditors with data across your areas of responsibility
What we're looking for
- A baseline conceptual understanding of UK payroll (cycles, pension preparation, payrolled benefits admin, etc.), including employee and employer National Insurance, tax, and benefits processed via P11Ds
- Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software, along with working comfort in Excel or Google Sheets
- Attention to detail, particularly around VAT coding, policy compliance, and data reconciliation
- Regular day-to-day use of AI tools, with a habit of questioning and verifying AI-generated output rather than accepting it at face value
- Excellent communication skills, with the ability to collaborate across multiple departments and support employees with empathy and clarity
- Proactive mindset, strong attention to detail, and a collaborative spirit
Nice to have
- Direct hands-on payroll processing experience
Your team
Finance team
Benefits
- 25 days holiday per year plus the Christmas Shutdown (another 3-4 days)
- Premium medical care via Regina Maria
- Regular social gatherings with a monthly allowance for each employee
- Up to €1000 training budget per year
- €200 to spend on your home office
- €24 to spend on monthly team building activities
- Choice of workstation
- Ability to work for up to 3 months per year from any country in the world
Apply
About Masabi
We're driving the fare payment revolution, powering the journeys of millions all over the world.
Masabi builds fare collection platforms that allow riders to seamlessly buy and present tickets for public transport either on their mobile phones, from a ticket machine, or even by tapping their bank card to travel.
Mission
To make transit fair and accessible for all.
Key facts
- Fare collection / public transport technology
- Justride platform is used in over 250 locations globally, including some of the largest cities in the world
- Industry-first mobile ticketing SDK
- Partnered with large players in the transport space, including Uber, Moovit and Transit
Partners & customers
UberMoovitTransit
What they value
- Driven by Purpose
- Encouraged to Accelerate
- Advancing with Empathy
- Openness and trust
- Learning, not blame